Composition of Committee.

1. The Committee shall be organized as follows:

(a) Chairman.

(b) Vice-Chairman.

(c) A Director from the Members of the Committee of Management (C.O.M.) is to be appointed to represent the under mentioned departments.
The Director will be responsible to advise and help the Secretary on the policy as laid down by the C.O.M. for the department he had been appointed to supervise. The Director, together with the Secretary is to plan and advise the C.O.M. on future requirements for the improvement of that particular department especially in the preparation and drawing up of the department financial budget.

Departments:

i. Finance.
ii. Membership, Rules and Bye-Laws.
iii. House (also responsible for entertainment).
iv. Staff.
v. Editorial Board (editor from amongst C.O.M. and two (2) Members who may be co-opted from outside C.O.M.)
vi. Tigne Bathing Beach.


(d) The C.O.M. may at its discretion appoint any sub-committee consisting of not more that three (3) fully paid up Members to assist it in its work for the duration the C.O.M. deems fit.

(e) ‘A Member of the Committee of Management is to be appointed Convenor for each outdoor/indoor sport and amenity. The Convenor and sub-Committee are responsible and answerable to the Committee of Management and are to be guided by Bye-Law 1.’

Election of Chairman and Vice-Chairman.

2. (a) The Chairman and Vice-Chairman shall be elected by the Committee of Management at a meeting of the newly elected Committee which will be held by not later than the first Monday, following the Club’s Annual General Meeting. Both the Chairman and Vice-Chairman shall not serve in their respective office for more than two (2) consecutive years. Similarly the Chairman and Vice-Chairman shall not serve as a team for more than two consecutive years.
Both the vacating Chairman and Vice-Chairman can be re-elected following a lapse of one (1) year following the two
(2) Year period of office.

(b) The Secretary will Chair the Meeting until such time as the Chairman is elected. On declaring the meeting open, the Secretary shall call for nominations for Chairman. Once the nominations have been received and announced, a secret ballot will take place.

(c) The Secretary shall count the votes and announce the member obtaining 50% plus 1 as Chairman. In the event of a tie or the number of votes not obtained on the first count, a second vote will be taken. If the result is still not achieved, a third vote will be taken and the candidate obtaining the majority of votes will be declared Chairman.

(d) Once the Chairman has been elected he shall take the Chair and preside over the meeting. The Chairman will call for nominations for Vice-Chairman. The procedure to be followed will be as in 2 (c) above.

(e) In the event of the Chairman resigning, the Vice-Chairman will preside at the meeting for the election of a new Chairman.
However the Vice-Chairman may elect not to preside at the
Meeting, and will then hand over to the Secretary who will
Chair the meeting until a new Chairman is elected.

(f) Should the full Committee resign prior to the Annual General Meeting, the Chairman and Vice-Chairman shall remain in office in a caretaker capacity until elections are held.

3. In the absence of the Chairman, the Vice Chairman shall conduct Committee of Management Meetings. In the absence of both, the Members shall elect a Chairman from their number.

4. (a) The Committee of Management shall be responsible for the general policy and direction of the club as laid down in the Rules and the minutes of Committee Meetings. Decisions shall be made by majority vote, the Chairman having the casting vote if necessary.

(b) Among other matters the Committee shall ensure that there is an inventory of all movable property of the Club and that this inventory is kept up-to-date by the Secretary with physical inspections being held annually by the House and Maintenance Committee to check against, detect and account for any deficiencies. The Auditors shall at all times have access to all relevant records.

(c) The Club’s Accountant shall maintain and keep up to date a register of the Club’s Fixed Assets.

5. The Finance Committee shall advise the Committee of Management on all financial matters.

6. The Finance Committee shall have full access to the Club’s Account Books without prejudice to the right of any other Member of the Committee of Management to examine and, if need be, make Representations regarding such records and the subject matter thereof.

7. (a) Account Books of the Club shall be examined by the Finance Committee who, from time to time, shall report to the Committee of Management the financial position of the Club.

(b) The Finance Committee shall ensure that accounts are drawn up consisting of a Profit and Loss Account and a Balance Sheet as at 31st December of each year. A draft copy of the Audited Accounts is to be presented to the Committee of Management for its approval by the 21st February of each year.

8. The Tigne Bathing Beach Committee representatives shall be responsible for:

(a) The Management of Tigne Beach together with the Marsa Sports Club representatives.

(b) Budgeting expenditure each year for the approval of the Committee of Management.