Committee.
1. The Committee of Management shall consist of nine (9) Members. Any full
Member of the Club with over two years fully paid up Membership as at date of the Annual General Meeting shall be eligible for a seat on the Committee of Management.

Election of Committee.
2. (a) The Committee of Management shall retire after transacting the ordinary business of the Annual General Meeting.

(b) The voting for the new Committee of Management shall take place on three consecutive days prior to the holding of the Annual General Meeting and on the day of the General Meeting up to fifteen (15) minutes after the adjournment of the meeting. Times for voting will be as decided by the Electoral Commission, but a minimum of six (6) hours on each voting day is to be allocated.

(c) The counting of votes by four (4) or more Tellers, selected from volunteers from the floor, will take place under the supervision of the Electoral Commission. The Tellers will start counting votes 15 minutes after the adjournment of the General Meeting. In the event of a tie for ninth place, the Rule governing a tie under Para 4 below will apply.

3. The names of Members proposed and seconded for election and the names of Members of the retiring Committee of Management offering themselves for re-election shall be posted in the Club twelve (12) clear days before the Annual General Meeting.

4. (a) If during the period of office of the Club’s Committee of Management any vacancy/vacancies occur, these shall be filled by the Member/
Members with the next in number of votes after those elected at the last election; if, however, there should be a tie among two or more such Members an election shall be held as in (b) below.

(b) Should there be no such eligible Member/Members, vacancies shall be filled by ballot, names of Candidates duly proposed and seconded for election first being posted in the Club seven (7) clear days before the election.

(c) If the number of vacancies exceeds four (4), an election shall be held as though for a full Committee.

(d) A vacancy need not be filled if the vacancy occurs during the last three months (3) months of the Committee of Management’s term of office.

5. The following Rules are to be observed for balloting:

(a) All balloting shall be secret.

(b) All Balloting shall be by direct voting for candidates by paid-up Members.

(c) A ballot paper may only be drawn by the Member on presentation of his Membership Card.

(d) Each Member may record one vote for each of any nine (9) candidates, or less if he so desires.

(e) All vacancies shall be balloted-for simultaneously.
(f) Canvassing within the Club premises will be strictly forbidden by use of petition and the like and candidates may be excluded from the election if they participate in such practices.
Other Members may otherwise be disciplined.

Meetings and Quorum

6. (a) The Committee of Management shall meet at least once during each month: five (5) Members shall form a quorum.

(b) Members of the Committee of Management must declare their involvement in any matter where they have a personal/financial interest in a Company/Firm that becomes involved in any matter connected with the Union Club.

Boards and Commissions.

7. (a) Commissions and Boards will be appointed by the Committee of Management for two (2) years. Details will be found in the relative Bye-Laws.

(b) A disciplinary Board will be appointed for two (2) years.

(c) Any other Committee or Board will be appointed as required.

8. The Committee of Management may make such Bye-Laws as deemed expedient for the benefit of the Club. Such Bye-Laws shall come into force from the date they are published on the notice board. Those proposed for Tigne Bathing Beach Committee have to be ratified by the Joint Beach Committee before implementation.

Secretary.

9. (a) The Committee of Management is authorised to appoint or remove a paid Secretary.

(b) The salary and other benefits to be paid to the Secretary shall be at the discretion of the Committee of Management.

(c) Duties of Secretary

(i) The Secretary will be responsible to the Committee of Management and will also act as Secretary to the Committee of Management.

(ii) He will be responsible for the day to day running of the Club and the co-ordination of all the work of the various departments and amenities.

(iii) He will be responsible for the preparation and presentation of the monthly administrative report together with monthly management accounts as prepared by the Club’s Accountant by the 10th of each month. The Secretary and Accountant are to submit any other reports as and when required by the Committee of Management.

(iv) He is to obtain Committee of Management approval for any expenditure exceeding two hundred and fifty Maltese Liri (Lm250.00). He is to submit at least three (3) quotations from known reputable firms together with his applications for the purchase of Club requirements.
He will be responsible for the administration and discipline of the Club’s work force. He may take disciplinary measure against any Club employee but must obtain Committee of Management approval when dismissal of an employee is contemplated. Staff director is to be kept informed of all disciplinary measure concerning Club employees and is to be guided by the Club Union Collective Agreement.

10. In the event of there being no Secretary the Committee of Management shall appoint from among their number an Honorary Secretary to act under their direction.

11. (a) The Committee of Management may delegate the Secretary or one of their number to represent the Club in all cases of litigation and in any Court of law.

(b) The Chairman, Vice-Chairman and Secretary will be the appointed signatories to contracts and notarial deeds, which have been approved by the Committee of Management provided that the intention of Rule XIV Para 1 (a) is not breached. Any two (2) of the above signatories may sign.

12. The Secretary or his representative shall attend all meetings of the Committee of Management and other meetings as may be required.