Annual General Meeting.

1. The Annual General Meeting of the Members of the Club shall be held between 14th and 28th March at a time and date to be fixed by the Committee of Management for the purpose of: -

(a) Reading and Passing of Minutes of Previous Meeting.

(b) Receiving the Chairman’s Report.

(c) Approving the Accounts of the Club for the previous financial year.

(d) Appointing Auditors for the ensuing year.

(e) Discussing any proposals, which may require the decision of a General Meeting and of which due notice had been given, as hereinafter provided (see Clause 6 below).

(f) Any other matter.

(g) Receiving the resignation of the Committee of Management.

(h) Electing the new Committee of Management.

(i) Appointing Tellers for the forthcoming election.

2. Notice of the date fixed for the Annual General Meeting shall be exhibited on the Club Notice Board fifteen (15) clear days prior to the holding of the AGM and may also be advertised in the local press.

Quorum

3. To constitute this Meeting there must be at least twenty-five (25) Members present. If the requisite number of Members is not present fifteen (15) minutes after the time fixed for the Meeting, the Meeting shall be postponed for a period of not more than ten (10) days. Should there again not be the required quorum on this latter occasion, then the Meeting will take place with the number of Members present fifteen (15) minutes after the advertised time.

Chairman.

4. At the Annual General Meeting the Chair shall be taken by the Chairman of the Committee of Management or, in his absence by the Vice Chairman and in their absence by a Member of the Committee, duly elected by the Committee.

Attendance Register.

5. A register of attendance shall be signed by all paid-up Members attending the Meeting who shall be admitted only on production of their Membership Card or of satisfactory evidence of Membership to the Secretary.

Resolutions.

6. Notice of any resolution to be proposed at the Annual General Meeting, signed by the proposer, shall be given to the Secretary in writing at least twelve (12) clear days before the Annual General Meeting; it shall be posted forthwith on the club notice board. No amendment to such resolution shall be submitted to the Meeting unless notified to the Secretary in sufficient time to be posted in the Club at least five (5) clear days prior to the Meeting.

7. At any General Meeting any resolution or motion shall be read to the Meeting immediately before a vote is taken.

8. Resolutions passed by a General Meeting shall be posted in the Club for a period of not less than seven (7) days from the day following the General Meeting.

Confidential Resolutions.

9. Should the subject of a resolution be considered by the Committee of Management to be of such a confidential nature that it is inexpedient to post it on the notice board, a notice shall be posted to the effect that there is a confidential resolution to be moved at the Meeting which my be seen by full Members on application to the Secretary.

Accounts.

10. The Accounts shall be displayed on the Club notice board for at least fifteen (15) clear days before the Annual General Meeting. Copies of the Accounts maybe obtained from the Club Receptionist. Members are required to give notice in writing on any points, which they wish to raise in connection with the Accounts, at least 48 hours before the Annual General Meeting.

Voting.

11. Voting on any resolution or amendment shall be by show of hands unless ten (10) Members request that voting be by ballot.
12. Any Resolution, including any new Rule or alteration to an existing Rule, brought before the Annual General Meeting shall be decided by a majority vote.

13. When a motion has been put to the vote at a General Meeting, it shall not be permissible for any Member or Members, other than the Committee of Management, to call an Extraordinary General Meeting on the same motion, or any subject bearing upon it, within a period of three (3) months.

14. (a) Any Member wishing to discuss any subject under “Any Other Matters” must inform the Secretary at least five (5) clear days prior to the holding of the AGM and must indicate the subject he wishes to discuss.

(b) The Chairman is responsible to allocate the time equally amongst the subjects to be discussed under “Any Other Matters”, however the time allocated to Any Other Matter is not to exceed more than one (1) hour at the Annual General Meeting.

(c) Any subject brought before the Annual General Meeting under
“Any Other Matters” may not be put to the vote but must be minuted and brought to the attention of the Committee of Management after the nomination meeting to appoint the Chairman and the Vice-Chairman and Directors has taken place.