BYE-LAW I – General

1. The Committee of Management shall appoint a Convenor from amongst the elected Members of the Committee of Management for the following Amenities:

Billiards and Snooker
Boċċi
Cards, including Bridge
Skittles
Squash
Darts
Tennis
Table Tennis
Board Games
Library

2. The Convenor shall be appointed for the same duration as the Committee of Management. A member of the Committee of Management should preferably not sit on an Amenity Sub-Committee.

3.
a) Three members from a particular amenity will form a sub-committee consisting of a co-ordinator, who will head the sub-committee, a Treasurer, and a Secretary. Other members may also be co-opted. These members are to organise and run the various social and competitive events, as well as to promote the amenity amongst Club members and to ensure that playing fees are collected. The sub-committee will liaise with the Convenor and keep him informed on all matters affecting the running of the amenity and the Convenor has the right to attend any of its meetings.

b) The Convenor is answerable to the Committee of Management and the sub-committee is answerable to the Convenor.

4.
a) An A.G.M is to be held not later than the 15th October to elect a new sub-committee and to transact any other business.

b) Minutes of A.G.M’s are to be submitted to the Committee of Management via the Club Secretary.


5. The Convenor, will look after the smooth running of the Amenities/Games,
viz:-
a) to ensure that the necessary fees are collected.

b) to promote harmony within the Amenity.

c) to ensure that the Rules and Bye-Laws are complied with.

6. No Sub-Committee (Amenity/Games) may join a recognised Association unless it obtains the approval of the Committee of Management. If approval is granted it shall be the Malta Union Club that applies for the affiliation and carries out all the necessary associated administrative work.

7. Where discord arises between an amenity sub-committee and its members the matter will be referred to the Convenor. If no solution can be reached, it will be passed on to the Committee of Management by the Convenor.

8.
(a) All finances will be controlled by the Club Secretariat, who will inform respective Convenors of the Amenities’ financial position as and when required. The Treasurer of the Amenity is to regularly check with the Secretariat regarding balances.

(b) All income is to be deposited with the Club Receptionist or the Secretariat on the day of play, against the issue of a receipt.

(c) All finance requirements for the purchase of equipment and trophies are to be submitted by the sub-committee (through the Convenor) to the Committee of Management for approval. Payment for all purchases approved will be effected by the Secretary once the necessary invoices etc. have been submitted to him.

(d) The Secretary may authorise expenditure of up to Lm 50.00 for each Amenity, without referring to the Committee of Management subject to the Convenor being informed.

(e) The Committee of Management may revise any of the amenity fees payable.

(f) A prize fund not exceeding 25% of net takings will be made available upon request by the Amenity to the Secretary as per Para 8 c). Prior to approving Budget Sheets, it must be ascertained that the Bye-laws have been adhered to and that all instructions have been observed.

(g) Donations by way of sponsorships will be handed over to the Secretariat who will credit in full the account of the amenity concerned. Donations of a non-financial nature will be referred to the Secretary. The Convenor is to inform the Secretary on the type of sponsorship given, name of sponsor and other relevant particulars.

(h) All fees must be paid prior to the commencement of any competition.

9. All Amenity sub-committees are to inform the Secretary of all events being held in the amenity, whether competitive or social. Any fund raising events or social activity, which may be held by an amenity and which require the use of other parts of the Club, must first be cleared with the Club Secretary. All proceeds are to be handed over to the Secretariat and credited to the account of the Amenity in question. A receipt is to be obtained.

10. All amenities will carry out their discipline in the areas allocated and are not to make use of any other location without the prior approval of the Secretary/Committee of Management.

11. All notices which require to be sent to Members and/ or pinned on the club’s General Notice Board are to be passed on to the Club Secretary for necessary action. Competition fixtures, results and “Rules of the Game” may be affixed to Amenity Notice Boards and a copy submitted to the Secretary for Club record purposes.

12. No advertising of any kind is allowed anywhere in the Club without the prior approval of the Committee of Management.

13. The Regulations of any discipline will be those recognised by the various International and Local Associations and Federations, where possible, as well as any other Regulation which the Amenity deems necessary. No Regulation may be introduced by any specific amenity which may be in conflict with the approved general rules and bye-laws of the club; and any such Regulations will always remain subject to confirmation by the Committee of Management.

14. Members ceasing to belong to the Club, and guests, may not take part in club competitions.

15. Times, dress, bookings etc. for the various amenities will be as laid down in the respective amenity Regulations subject to Bye-Law V.

16. Play in all amenities should end by 11.30 p.m. but by 9 p.m. on Sundays and Public Holidays.